AppCard Photos

Procedures For Submitting AppCard Photos Online

1.  Your photo must be sent using your Appalachian State email address. We cannot accept photos sent from personal email accounts.

2.  In an email with the subject line "Photo for AppCard", please include:

  • Your full legal name (or preferred the first name)
  • Date of Birth
  • Banner ID
  • Attached .jpg photo (see photo submission guidelines below)

3.  Submit your photos to

Once sent, your photo will go through the approval process. You will receive an email once the photo has been received and entered into the approval process. If your photo is not approved, you will be notified by email and must resubmit a new photo. Please make sure to follow the photo submission guidelines below.

4. Please allow 2 hours (Monday-Friday, 8 am - 5 pm) after you email your information as outlined above before picking up your card. The AppCard office is not open on Saturday or Sunday.  

* - Once you click on the link, please make sure you are viewing the Google calendar in Eastern Time before scheduling your appointment. You can hover over each appointment to see the exact time. 

Photo Submission Guidelines

Your ID Card photo must be a current picture of you taken in accordance with the U.S Department of State Passport Standards. See the criteria listed below for photo requirements and unacceptable images.


Photos must be taken on a SOLID WHITE background!

  • Current color photo within last 6 months in .jpg format
  • Orientation of the photo must be correct (if the photo is sideways it will not be accepted)
  • Solid white background:
    • A selfie in front of a white wall or door is acceptable.
    • NO objects in the background allowed!
  • Centered, front view of full face
  • Cropped from just above the top of the head down to the collarbone
  • Bright, clear lighting
  • Eyes open and visible
  • Straight face or smile (no exaggerated faces)
  • Wear prescription glasses if you normally do so
  • Head coverings are allowed if you wear them daily for religious purposes (full face must be visible & covering cannot obscure hairline or cast shadows on face)


  • Wearing a hat, sunglasses, or anything that obscures the face
  • Shadows on the face, glare on glasses, or red eye
  • Other visible people or objects in the photo
  • Props or hand gestures
  • Inappropriate expressions
  • Copyrighted images